ITA's Health & Safety Policy

Information Technology Alliance (ITA) cares about the Health & Safety of the community. It is our top priority as we work to bring everyone back together safely. We are committed to our responsibility as event organizers and have implemented the following protocols at the conference.

It is up to each of us individually to follow those protocols and help protect the health of everyone in our community.

Here's what we're doing to keep you safe at our Spring Collaborative.

Click this Link to see Hilton hotel policy.



The Colorado Department of Public Health & Environment recommend attendees wear masks in any indoor space where people from multiple households are present. Venues may require masks. Masks are required for unvaccinated people in certain settings, under the statewide mask order. For more information, consult CDPHE’s guidance for wearing masks. Masks will be available to all attendees at check-in and upon request.


Attendee Distancing Key

All attendees will be able to display their preferences of interacting with other attendees through a wrist band which will be self=selected at the registration desk.

  • Green – Hi-Fives, Hugs, and Handshakes
  • Yellow – Elbows only – Still being cautious
  • Red – Hello! I am keeping my distance.


Sessions & Breakouts

We are going to extra lengths to ensure that every meeting room is cleaned and sanitized throughout the day. Below is what you can expect in session rooms.

Breakout sessions will have tables set aside with limited seating capacity. Chairs will be placed to ensure adequate social distancing. Those who prefer distanced seating are encouraged to use these tables and seating areas.

Event staff will sanitize all equipment, tables, chairs, and podium in every meeting room with electrostatic spray at the end of each day.

Trash will be emptied in between sessions, during lunch breaks, and at the end of each day.

Cleaning products will be available in every meeting room for attendees wishing to take extra sanitization steps.



Stringent sanitization protocols are one of the most effective means available of keeping our community safe and healthy. So we are going above and beyond to ensure that we keep all spaces sanitized, and each participant has access to do the same.

Personal hand sanitizer will be available to all attendees at check-in.

Sanitizer stations will be available throughout the Hilton conference areas.

Restrooms will be cleaned frequently throughout the conference.

Hotel staff will clean all high traffic and high touch areas throughout the day, including elevator buttons, escalator railings, door handles, etc.

Each meeting room will be thoroughly sanitized at the end of each day.


We Will Stay on Top of Changes

Staying on top of COVID policies is a fluid process intended to keep the community, sponsors, guests, and staff's health at the forefront. We'll adjust if needed and communicate changes clearly and quickly so you can stay in the know.  

As needed before the event, we will refine our travel, programming, lodging, and COVID-19 safety protocols. All financial commitments to The ITA 2022 Spring Collaborative include a 100% money-back guarantee should the event be canceled due to COVID-19.



Here are some helpful resources from the CDC:

CDC Recommendations on Domestic Travel

CDC Recommendations on International Travel

CDC Recommendations on Safely Attending In-Person Gatherings

CDC Guidelines on Self-Quarantine and Isolation

CDPHE Guidance for Indoor Events


If you are not feeling well, please stay home. If you have already arrived in Denver and are feeling ill, please do not come to the conference area. Follow the recommended protocols for self-isolation and seek testing in the local area.



Should urgent healthcare be needed, the Downtown Urgent Care Walk-In Clinic is located 2 blocks from the Hilton Denver City Center.

Downtown Urgent Care Walk-In Clinic, 1545 California St., Denver, CO 80202

(720) 460-9479

Hours: 7 a.m. to 7 p.m., 7 days a week


If emergency healthcare is required, the Saint Joseph Hospital is just 1.4 miles from the Hilton Denver City Center by car.

Saint Joseph Hospital, 1375 E 19th Ave, Denver, CO 80218

(303) 812-2000


Cancellation / Substitution Policy
Cancellations will be honored up to 7 days prior to the event with no obligation. Substitutions within the same company will be honored. After 7 days, there will be no refunds. 

Waiver and Indemnification Policy

Click Here for More Details on ITA Meeting Policies